July 28, 2017 Webinar: Budget Act of 2017: Review of Management Bulletins and Overview of 12-month Eligibility Provisions
On Friday, July 28th, CAPPA supported CDE/EESD with a webinar focused on MB 17-08, 17-09 and 17-10 in addition to answering submitted questions regarding 12-month eligibility.
Although the webinar started out with technical challenges, by the time we got to the Q&A portion of the webinar, it was clear.
Webinar Recording (Click the Vimeo Logo on the bottom right-hand side of the video to watch in full screen view):
If you did not listen to the webinar, we encourage you do so as it was full of rich information. Additionally, it was very clear particularly during the Q&A portion of the webinar, that there are clear objectives that CDE is using as reference to answering questions and drafting Management Bulletins (MBs). They are:
1. CDE directives and input will fall on the side of what is in the best interests of the child.
2. Continuity of care for 12 months.
3. Hold Harmless will be applied to agencies that are implementing the increase in the SMI, family fees and 12-month eligibility consistent with the 2017-18 budget bill and trailer bill intent. As noted during the webinar, "Errors and overpayments will not be looked at (Hold Harmless) if implemented in accordance with Education Code Section 8263(i)1:
4. Memorize Education Code Sections 8263(h) below and (i) above.
8263 (h) (1) Except as provided in paragraphs (2) to (4), inclusive, upon establishing initial eligibility or ongoing eligibility for services under this chapter, a family shall be considered to meet all eligibility and need requirements for those services for not less than 12 months, shall receive those services for not less than 12 months before having their eligibility or need recertified, and shallnot be required to report changes to income or other changes for at least 12 months.
(2) A family that establishes initial eligibility or ongoing eligibility on the basis of income shall report increases in income that exceed the threshold for ongoing income eligibility as described in subdivision (b) of Section 8263.1, and the family's ongoing eligibility for services shall at that time be recertified.
(3) A family that establishes initial eligibility or ongoing eligibility on the basis of seeking employment shall receive services under this chapter as follows:
(A) If seeking employment is the basis for initial eligibility, the family shall receive services under this chapter for not less than six months.
(B) If, at the time of recertification, the only basis established for ongoing eligibility is a parent's need to seek employment, the family shall receive services for no less than six months.
(4) A family may at any time voluntarily report income or other changes. This information shall be used, as applicable, to reduce the family's fees, increase the family's services, or extend the period of the family's eligibility before recertification.
Hold Harmless will be applied to agencies that are implementing the increase in the SMI, family fees and 12-month eligibility consistent with the 2017-18 budget bill and trailer bill intent. As noted during the webinar, "Errors and overpayments will not be looked at (Hold Harmless) if implemented in accordance with Education Code Section 8263(i)
To understand the intent behind these directives, it is strongly suggested that Education Code Sections 8263(h) and (i) be read and memorized, as clear language on the guiding principals behind anticipated directives is given.
Again, it could not have been emphasized any stronger that if your agency implements in accordance with the the changes in law enacted as part of the 2017-18 budget package above laws that went into effect on July 1, 2017, CDE will have a hold harmless applied for purposes of reviews.
This webinar was very clear that the work we do is going to get greatly streamlined and will definitely support families with continuity of care and greater stability for children.
CAPPA is going to work with CDE to write out answers to the six pages of questions that you have all submitted. CDE will host these responses on their website, but CAPPA will have a link to them on the same page where we will host this webinar and PPT for reference.
Other:
Q: What is the October 1, 2017 deadline?
A: That is the deadline wherein CDE must provide through MBs or letters of instruction on how to implement the laws that are now in place. Below is the language clarifying October 1, 2017 in the Education Code Section 8263.
(j) (1) Notwithstanding the rulemaking provisions of the Administrative Procedure Act (Chapter 3.5 (commencing with Section 11340) of Part 1 of Division 3 of Title 2 of the Government Code) and Section 33308.5 of this code, until regulations are filed with the Secretary of State to implement subdivision (h), the department shall implement subdivision (h) through management bulletins or similar letters of instruction on or before October 1, 2017.
MB 17-11: Revised Family Fee Schedule is currently in the approval process, and will be posted in the near future. Additional MBs associated with implementation of the Budget Act of 2017 are forthcoming.
Finally, EESD has put a hold on issuing more answers to questions regarding past MBs. The reason for this is that the newly enacted 2017-18 budget has provided the conduit needed to reexamine and do away with burdensome reporting requirements and transfer issues that exist between CalWORKs Stage 1 and Stage 2 child care. ______________________________________________________________________________________________________________________________________________________________________________
For an archived listing of all Management Bulletins, please visit the CDE website.
September 14, 2017
Dear Executive Directors of Child Care and Development Programs:
The Child Development and Nutrition Fiscal Services (CDNFS) Office is forwarding you a copy of the “2017–18 Child Care and Development Contract Changes.” This letter details information important to all agencies that contract with the California Department of Education to provide child care and development services. Topics include changes to the Standard Reimbursement Rates, reporting the reimbursement of family fees due to the family fee schedule revision, and Regional Market Rate reimbursement ceilings, among others. The letter is attached to this e-mail and will also be posted on the CDNFS Web page at http://www.cde.ca.gov/fg/aa/cd/index.asp.
The 2017 -18 Budget Act reflects 75th percentile rates using the 2016 Market Rate Survey. Click here to see that survey and the rates as they relate to your county. Included in the budget is another hold harmless provision for 12 months, which is proposed to start from January 1, 2018 through December 31, 2018. *MEMBERS: Please email CAPPA for county specific sheets
MB 17-08 Subject: State Median Income (Initial Certification) The MB 17-08 notifies contractors of the revised income ceiling to be used to determine income eligibility for families at initial certification for subsidized child development services.
MB 17-09 Subject: Graduated Phase-Out (Recertification) The MB 17-09 notifies contractors of the new ongoing income ceilings to be used to determine ongoing income eligibility for families at recertification for subsidized child development services.
MB 17-10 Subject: Updated Income Rankings The MB 17-10 notifies contractors of the updated income ranking table, corresponding with the State Median Income ceilings described in MB 17-08 State Median Income (Initial Certification). This income ranking table is to be used when determining order of enrollment and disenrollment of children receiving subsidized child care services.
May 5, 2017 MB 17-06:Transfer of Families into a California Work Opportunity and Responsibility to Kids Stage 2 Program
May 5, 2017 The following documents have been revised and are available HERE. 1) April 26, 2017 PSE Presentation Webinar Slides 2) EESD Form 4001 Instructions for Program Review Instrument
April 13, 2017 MB 14-05: New Travel Rates effective January 2017- for EESD Contractors
April 12, 2017 ACIN 1-19-17: CalWORKS Stage One Child Care Best Practices
April 7, 2017 The California Department of Social Services has scheduled a public hearing for May 24, 2017, to receive testimony on the Calculating Overpayments in the CalWORKs Program (ORD #0716-08) regulations; details can be found by clicking Here.
April 6, 2017 TO: Holders of the Eligibility and Assistance Standards (EAS) Manual, Division 40 CDSS MANUAL LETTER NO. EAS-17-03 Starting with Section 40-105 Click Here for Manual Letter EAS-17-03
April 4, 2017 MB 17-02Subject: Fiscal Year 2016-17 Request for Applications (RFA), California Renovation and Repair Loan Program
March 24, 2017 MB 17-01 Subject: Fiscal Year 2016-17 Program Self-Evaluation
March 22, 2017 FY 2017-18 Child Care and Development Contract Information
Dear Executive and Program Directors for Child Development Programs:
This is to inform you that the CDE Child Development Contracts office will begin distribution of fiscal year (FY) 2017-18 child development contracts on May 30, 2017. The contracts will once again be e-mailed to the executive and program directors. Take a moment to ensure that your agency's e-mail addresses are correct within the Child Development Management Information System(CDMIS), and update as necessary. Although we do not know contract numbers in advance, for those agencies who require board approval, plan now to add child development contract approval to the June 2017 board agenda. Please note that the FY 2017-18 contracts will be e-mailed to those agencies who do not have any outstanding amendments from previous fiscal years. All agencies are encouraged to submit outstanding paperwork immediately to the following address:
Contracts, Purchasing and Conference Services Office California Department of Education 1430 N Street, Suite 1802 Sacramento, CA 95814-5901
For questions regarding the contents of this e-mail, please contact the CDE, Contracts, Purchasing and Conference Services Office, at 916-322-3050 or at childdevelopmentcontracts@cde.ca.gov.
March 14, 2017 MB 17-05: Subject: Fiscal Year 2016-17 Request for Applications (RFA), Round Three California State Preschool (CSPP) Expansion Funds
February 14, 2017:
MB 17-03:Subject: Clarify that a Digital Signature May be Used to Satisfy the Requirements of an Electronic Signature MB 17-04: Subject: The Use of a Digital Signature for All Child Care Contractors
January 10, 2017: Management Bulletin 16-19 Subject: Fiscal Year 2016–17, Request for Applications Round Two California State Preschool Program Expansion Funds
December 22, 2016: Management Bulletin 16-15 Subject: Staff and Volunteer Immunizations (Senate Bill 792: Day Care Facilities: Immunizations: Exemptions)
December 2, 2016:
The Fiscal Year 2016–17 Greenbook has been posted to the Child Development Web Page. The Greenbook is a manual that aids child development contractors in their attendance and fiscal reporting and explains reimbursement procedures and the role of the Child Development and Nutrition Fiscal Services (CDNFS) unit within the Fiscal and Administrative Services Division (FASD). The updated Greenbook is available Here.
November 23, 2016:
Fiscal Year 2016-17 RATE INCREASE APPLICATION. California Education Code (EC)Section 8265(d) allows a rate increase for contractors on a case-by-case basis in order to maintain service levels for contracts currently at a rate less than the Standard Reimbursement Rate (SRR). Increases approved through this application will be retroactive to July 1, 2016.Click here to download application.
November 21, 2016
The Early Education and Support Division Process for Updating Title 5 Regulations Plan of Action
The California Code of Regulations, Title 5 (5 CCR),Chapters 19 and 19.5 will be current and aligned with California laws enacted over the past several years as well as the federal Child Care and Development Fund (CCDF) Program Final Rule published September 30,2016.
This will be achieved by amending,adding, or deleting appropriate child care and development sections of 5 CCR, following the Office of Administrative Law (OAL) rulemaking process,which includes public comment periods.
The 5 CCR sections which will be updated will be determined based on the need to comply with California laws and federal laws and regulations. Early education contractors,stakeholders,and appropriate state agencies will be invited to submit suggestions of 5 CCR sections needing to be updated.
INFORMATIONAL UPDATE: RESOURCE AND REFERRAL PROGRAMS – September 21, 2016
Attention: Executive Officers and Program Directors of Resource and Referral Programs (CRRP)
Subject: Clarification of Fiscal Year (FY) 2016–17 Program Requirements for CRRP
The purpose of this informational notice is to clarify two items in the FY 2016-17 Program Requirements of the CRRP for CDE/EESD contractors. This information only applies to contractors operating a CRRP. These two items are as follows:
Geographic service as defined in the California Education Code, Section 8212, and in the California Code of Regulations Title 5 (5 CCR), Section 18241 (a) (b) (c), is still in effect and referenced in the Program Requirements for the CRRP, and is now incorporated under section I.B. Operational Requirements, paragraph B on page 1, also on page 3, number 13, as well as on page 3, section III.B.
The Program Self Evaluation (PSE) Process requires a parent survey as part of the annual plan as described on page 10, Section IV.B.2. “An assessment of the program by parents using the Desired Results parent Survey (5 CCR 18270.5 (d)”. While the CDE/EESD is aware that certain regulations are outdated, we do recognize that CRRPs may choose to assess parents that have used their CRRP programs or services through a parent questionnaire or parent survey created by modifying it off of the Desired Results Survey.
Thank you for your attention to this information clarifying two items in the FY 2016–17 CRRP Program Requirements.
If you have any questions regarding the information presented, please contact your assigned EESD Field Services Consultant. The directory for your assigned consultant may be found on the CDE Consultant Regional Web page at http://www.cde.ca.gov/sp/cd/ci/assignments.asp, or by phone at 916-322-6233.
September 8, 2016
Dear Director of Child Development Programs:
Amendments for child development contracts will be e-mailed within the next few weeks to those agencies who have an executed FY 2016-17 contract and do not have any outstanding FY 2015-16 amendments. Please submit any outstanding paperwork immediately to:
Contracts, Purchasing and Conference Services California Department of Education 1430 N Street, Suite 1802 Sacramento, CA 95814-5901
For questions regarding the contents of this e-mail, please contact the California Department of Education, Contracts, Purchasing and Conference Services, at 916-322-3050 or atchilddevelopmentcontracts@cde.ca.gov.
September 1, 2016:
Dear Executive Directors, Child Care and Development Programs: The Child Development and Nutrition Fiscal Services (CDFS) office is forwarding to you a copy of the “2016–17 Child Care and Development Contract Changes.” This letter details information important to all agencies that contract with the California Department of Education to provide child care and development services. Topics include changes to the Standard Reimbursement Rates, Reporting Instructions for Commingled Classrooms, and changes for submitting transfer of funds requests, among others. This letter can be foundHERE.
August 31, 2016:
Attention: Executive Officers and Program Directors of Child Development Programs The CDE/EESD Field Services Office wishes to inform you that the Confidential Application for Child Development Services form CD-9600 has been updated and posted on the CDE Web site for your use starting immediately.
The updates affect the following:
Section 11(A): Family Eligibility: cash aid recipient is now a separate category.
Section V: Certification and Signature of Parent/Caretaker: additional items:
The addition, Item 8, is family asset not exceeding $1,000,000 per Child Care and Development Block Grant (CCDBG) Act, Section 658P (4)(B);
The new Item 1 is the verification of the Single Parent Self-Certification-Documentation of the presence or absence of a parent where a parent must initial under penalty of perjury;
The addition of a signature box for parent B. Please note: two signatures are not required. This is also clarified on page 2 of the instruction pages.
Although CDE/EESD CD-9600 forms are not mandated, any form used by contractors to apply for service must include the current CCDBG certification. Contractors who use forms other than the CD-9600 are therefore required to update their forms to reflect the changes in the current CD-9600. Contractors are expected to use or include the current required information in all new certifications or re-certifications starting immediately. If you have any questions regarding this subject, please contact your assigned EESD Field Services Consultant at http://www.cde.ca.gov/sp/cd/ci/assignments.asp.
August 30, 2016:
The new Regional Market Rate Ceilings that are effective January 1, 2017, are now available to CDE CalWORKs, Alternative Payment, and Family Child Care Home contractors.
Once you log on to the following Alternative Payment, Child Development Fiscal Services Web site, you will have access to a special link showing the new Regional Market Rate ceilings: http://www2.cde.ca.gov/cdfs/logon.aspx.
Section 11(A): Family Eligibility: cash aid recipient is now a separate category.
Section V: Certification and Signature of Parent/Caretaker: additional items:
The addition, Item 8, is family asset not exceeding $1,000,000 per Child Care and Development Block Grant (CCDBG) Act, Section 658P (4)(B);
The new Item 1 is the verification of the Single Parent Self-Certification-Documentation of the presence or absence of a parent where a parent must initial under penalty of perjury;
The addition of a signature box for parent B. Please note: two signatures are not required. This is also clarified on page 2 of the instruction pages.
Although CDE/EESD CD-9600 forms are not mandated, any form used by contractors to apply for service must include the current CCDBG certification. Contractors who use forms other than the CD-9600 are therefore required to update their forms to reflect the changes in the current CD-9600. Contractors are expected to use or include the current required information in all new certifications or re-certifications starting immediately.
August 22, 2016: Management Bulletin 10-09: Subject: Reduced Days of Operation or Attendance Due to Emergency Conditions
July 25, 2016
CDE Governance & Administrative Unit B (formally known as the Alternative Payment Monitoring Unit)
The Alternative Payment Monitoring Unit and the Center-based Monitoring Unit have been consolidated into one structure overseeing two units: Unit A - Center-based Monitoring Unit (CMU); Unit B- Alternative Payment Monitoring Unit (APMU).
CMU Unit A
APMU Unit B
Monitors General Child Care, Migrant Child Care and Full-day Preschool
Identical review standards for eligibility, need and family fee.
Monitors AP and CalWORKs contracts
Different review standards for contract eligibility, attendance, and provider reimbursement
Click here to read most recent APMU report provided to the legislature.
July 18, 2016
CDE - Waiver Submission
On June 6, 2016, the California Department of Education submitted waivers to the Office of Child Care; Administration for Children and Families (ACF) formally requesting some extensions/waivers to the Child Care and Development Block Grant (the Act).
July 6, 2016 Management Bulletin 16-07:Subject: Request for Applications for California State Preschool Program Expansion Funds for Slots Intended to Increase Access for Children with Exceptional Needs (Round Two)
July 1, 2016
PLEASE NOTE:On Tuesday, June 28, 2016, the California Department of Education sent out information below pertaining to the Child Care and Early Education items in the Enacted Budget for FY 2016-17. In that information a chart was provided indicating full-day state preschool slots which included Cost-of-Living Adjustment (COLA) projections for the enacted budget and subsequent budget years. Please be aware, that the COLA percentages were just ESTIMATES. Future percentages are dependent on the budget act for each year.
May 27, 2016 Management Bulletin 16-06: Subject: Information about the options for implementation of the Desired Results Developmental Profile (2015) (DRDP [2015]) for providers of early education services for preschool-aged children funded by the Early Education and Support Division (EESD) and the Special Education Division (SED)
April 22, 2016 AP Contingency Funds Application Process: Beginning May 1, 2016, the Alternative Payment (AP) Contingency Funds Application will be available on the Internet at: http://www.cde.ca.gov/fg/aa/cd/
November 18, 2015 The 2016-18 Child Care and Development Fund (CCDF) State Plan Topical Input Sessions that took place on October 8, 2015 were recorded, and can now be found HERE with video and transcriptions.
October 21, 2015
Management Bulletin 15-13:Fiscal Year 2015–16, Request for Applications, California Renovation and Repair Loan Funds
September 23, 2015 Management Bulletin 15-08: Subject: Impact of the amendment to Education Code Section 48000(c) on four-year-olds served by Child Development Programs
July 7, 2015 The new Regional Market Rate Ceilings are now available for viewing. Assembly Trailer Bill 1476 (Chapter 663 of the Statutes of 2014), beginning January 1, 2015, required the California Department of Education (CDE) to implement ceilings at the 85th percentile of the 2009 Regional Market Rate Survey reduced by 10.11 percent. If a calculated ceiling is less than the ceiling provided before January 1, 2015, then the ceiling from the 2005 Regional Market Survey will be used. The licensed-exempt child care provider ceilings will be 60 percent of the Family Child Care Home ceilings. Senate Bill 97 (Chapter 11 of the Statutes of 2015), which was signed into law on June 24, 2015, maintains the current Regional Market Rate ceilings through September 30, 2015. Beginning October 1, 2015, per the Budget Act of 2015, the CDE will increase the Regional Market Rate ceilings calculated above by 4.5 percent. The licensed-exempt child care provider ceilings will increase to 65 percent of the new Family Child Care Home ceilings. In an effort to make the new ceilings available to all CDE-contracted agencies, the Department has prepared a special viewing link. Once you logon to the following Alternative Payment, Child Development Fiscal Services Web site, you will have access to a special link showing the new Regional Market Rate ceilings: http://www2.cde.ca.gov/cdfs/logon.aspx Select the Reimbursement Ceilings at the January 1, 2015, effective date or the October 1, 2015, effective date. Select the County and view the appropriate Regional Market Rate Ceilings.The new ceilings will be available to the general public on Thursday, October 1, 2015, on the CDE web page located at: http://www3.cde.ca.gov/rcscc/. A Management Bulletin regarding the Regional Market Rate Ceilings will be forthcoming from the EESD.
July 12, 2017 Manual Letter EAS 17-05 includes revisions to the CalWORKs regulations as a result of the repeal of the Maximum Family Grant (MFG) rule. These amended regulations are effective June 19, 2017.
Manual Letter EAS 17-06 includes revisions to the CalWORKs regulations regarding eligibility for pregnant women. These amended regulations are effective July 1, 2017.
April 12, 2017 ACIN 1-19-17: CalWORKS Stage One Child Care Best Practices
April 7, 2017 The California Department of Social Services has scheduled a public hearing for May 24, 2017, to receive testimony on the Calculating Overpayments in the CalWORKs Program (ORD #0716-08) regulations; details can be found by clicking Here.
April 6, 2017 TO: Holders of the Eligibility and Assistance Standards (EAS) Manual, Division 40 CDSS MANUAL LETTER NO. EAS-17-03 Starting with Section 40-105 Click Here for Manual Letter EAS-17-03
January 30, 2017 CDSS MANUAL LETTER NO. EAS-17-01 The passage of Assembly Bill 1944 relating to child care, repeals the requirement for parents to sign and return the Notification and Certification for 11- and 12-Year-Old Children. This manual letter has been posted Here.
CAPPA Children's Foundation 2017 Early Learning & Child Care Webinar Series Topic for September: Running Dynamic Parent Meetings Find More Information and Register Here.
Vimeo Logo on the bottom right-hand side of the video to watch in full screen view):