“Children Learning, Parents Earning, Communities Growing"

California Department of Education (CDE) and California Department of Social Services (DSS)

Topics on this page (click to be directed):

• Information on the Declared State of Emergency - COVID-19
  
• CDE Early Learning & Care COVID-19 Resources
• New Contractor’s and New Program Director’s Resources
• Management Bulletins, Information and documents 
• CDE webinars 
• 2020-21 Funding Terms and Conditions -  
• California Department of Social Services
• CDE Resources (Find your field services consultant, fiscal consultant, RMR rates, training handouts, GAU Handouts, etc...)

Information on the Declared State of Emergency - Coronavirus - If you have questions for CDE or CDSS-CCLD that you want added, email.  For CAPPA Member Best Practices, click here.

NEW OR UPCOMING

• NEW! Management Bulletin 21-02: Guidance on Implementation of Program Quality Requirements during the COVID-19 Pandemic
• Management Bulletin 21-01: COVID-19 Guidance regarding Local Planning Councils and California Resource and Referral Programs
• Changes to the Child Development Nutrition and Fiscal Services (CDNFS) Apportionments Schedules
• 12-Month Eligibility Regulations: 

  This notice is to inform interested parties that pursuant to the requirements of Government Code section 11346.4(a), the 12-Month Eligibility Regulations have been posted to the CDE Proposed Rulemaking and Regulations web page and can be found at https://www.cde.ca.gov/re/lr/rr/calworks12monthelig.asp.

• CSPP Age Eligibility – Management Bulletin 15-08 RESCINDED
• Management Bulletin 20-19a: Guidance on Family Fees for FY 2020-21
• Notice of Emergency Action for ORD #0520-03 California Work Opportunity and Responsibility to Kids (CalWORKs) Reporting and Resource Limits California Department of Social Services
• Interim Guidance on the Distribution of New Federal Funds to Support State-Subsidized Childcare and Updates on Pending Allocations
• Management Bulletin 20-20: Non-COVID-19 Emergency Closure Requests for Fiscal Year 2020-21 (November 6, 2020)
• Management Bulletin 20-19: Guidance on Family Fees for Fiscal Year (FY) 2020-21 (October 9, 2020)
• Management Bulletin 20-15A: Reimbursement and Data Collection Requirements for Alternative Payment Programs and Providers
• Fiscal Year 2020-21 California Alternative Payment Program Projected Over-Earnings
• Management Bulletin 20-17: Requirements for Distance Learning Plans, Program Quality, and Distance Learning Services for Direct Service Contractors
• Management Bulletin 20-16: Continued Funding Application Fiscal Year 2021–22
• 25 August - Information on Revised August Budget Trailer Bill (Senate Bill 820)
• 21 August  - CDE Guidance Regarding Requirements for Reopening Reimbursement, and Distance Learning for Direct Service Contractors
• 21 August - Emergency Disaster Relief Information Related to Statewide Emergency Due to Fires, Extreme Weather Conditions
• 7 August - Guidance on Parent Signatures on Monthly Attendance Records
• 7 August - Guidance for Serving School-Age Children During Distance Learning
• All County Welfare Directors Letter: Child Care Waivers and Guidance Regarding COVID-19- 8/13/20
• Guidance on Parent Signatures on Monthly Attendance Records
• Guidance for Serving School-Age Children During Distance Learning
• PIN 20-18-CCLD - Food and Drug Administration Safety Notice Regarding Hand Sanitizers Containing Methanol
• PIN 20-17-CCLD - Federal Relief Available to Licensees During the Coronavirus Disease 2019 (COVID-19) Emergency
• MB 20-15: Fiscal Year 2020–21 Alternative Payment Provider reimbursement requirements and data collection requirements
• PIN 20-15-CCP- New state-wide guidance for providers regarding child to staff ratios.   
  
• Management Bulletin 20-14: Guidance Regarding the Temporary Extension of Emergency Childcare Services, Transition into Ongoing Childcare Services, and Assessment of Family Fees for Essential Workers and At-risk Populations
• 90-day extension letter to send to parents (WORD format)
• Emergency disenrollment letter to parents (WORD format)
• CAPPA MB 20-14 "Cheat Sheet"
• Alternative Payment Emergency Childcare Survey
  
• FY 2020-21 Initial Payments
• COVID-19 Management Bulletin Guidance to the Field
• MB 20-13 - Family Fee Schedule for 2020-21
• Fiscal Year 2019–20 Year-End Reporting Reminders
•  MB20-06(a) COVID-19 Guidance regarding Emergency Childcare Services for Essential Workers and At-Risk Populations
• MB 20-12:  Revised State Median Income (SMI) Ceilings and Income Ranking Table for Fiscal Year 2020–21
• California Health and Human Services Agency (CHHS) Early Learning and Care Playbook website at https://www.chhs.ca.gov/home/master-plan-for-early-learning-and-care/ which provides information and links to tips, training, and other resources that will help providers and parents as they navigate the new guidance and requirements.
• Updated Guidance for Child Care Programs and Providers
• Management Bulletin 20-04a: COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements - Amendment
• Executive Order 66-20 - allows for an additional 60 days for enrollment of essential workers.  Please be aware at this time there are no additional dollars for these enrollments so please make sure to have enrollments budgeted for accordingly.

• Paragraph 1 of Executive Order N-45-20 is withdrawn and superseded by the following text:

  In order to facilitate the continued provision of child care during the COVID-19 outbreak, any provision in Articles 1 through 11, 12, 15.5 through 18, 20, and 21 of Chapter 2 of Part 6 of Division 1 of the Education Code and implementing regulations in Chapter 19 and 19.5 of Division 1 of Title 5, California Code of Regulations, that restricts a child care and development program impacted by COVID-19 from serving children of essential critical infrastructure workers, as described in the document posted at https://covid19.ca.gov/img/EssentialCriticalInfrastructureWorkers.pdf  is suspended through June 30, 2020 (or, for families enrolled in non- CalWORKS early learning and care services, for 60 days following the date of the child’s enrollment pursuant to Paragraphs 2 and 3 of Executive Order N-47-20, whichever is longer), on the condition that services are provided consistent with an informal directive or bulletin issued by the State Superintendent of Public Instruction pursuant to SB 117 (Chapter 3, Statutes of 2020) and that costs associated with all services provided pursuant to the informal directive or bulletin are within the budget authority of the California Department of Education.

• Additionally, family fees are extended for 60 days from the date of this order 

• Management Bulletin 20-08A: COVID-19 Guidance to Procurements and Audits
  
• Survey for Resource & Referral Agencies on COVID-19 Emergency Supplies: 

  Please visit the CDE COVID-19 Emergency Supplies web page at http://surveys2.cde.ca.gov/go/elcdcovidsupplies.asp to complete the survey.The CDE wants to take every opportunity for you to receive the health and safety supplies you need as soon as possible. Please complete the survey by Tuesday, May 26, 2020.

• Revised Timeline and Guidance for the Allocation of Funds for Cleaning and Supplies for Childcare Providers
• CONTINGENCY FUNDS APPLICATION PROCESS
• MB 20-11: COVID-19 Guidance: Emergency Closures
• MB 20-10: COVID-19 Guidance regarding Family Child Care Home Education Networks
• MB 20-09:  COVID-19: Guidance on Program Self-Evaluation, Contract Monitoring and Program Quality Requirements
• MB 20-08: COVID-19 Guidance to Procurements and Audits
• April 20, 2020 - ASM Budget Subcommittee 6 Hearing on COVID-19  AGENDA
• MB 20-07 - COVID-19 Guidance to California Resource and ReferralPrograms and Local Planning Councils
• April 10 - Governor releases $100 million for child care ($50 million for vouchers & $50 million for cleaning)
• 7 April - Governor signs an Executive Order Extension to Expand Support for Vulnerable Populations (Including childcare)
• MB 20-06 COVID-19 Guidance regarding Emergency Childcare Services for Essential Workers and At-Risk Populations
• COVID-19 - Self--Certification Form (PDF)  /  Spanish Version
• COVID-19 2020 Confidential Application for Emergency Childcare Services (PDF)   /  Spanish Version
• COVID-19 Temporary Waiver Request (PDF)
• 4 April - Governor Signs Executive Order to Provide Expanded Access to Child Care for Essential Workers
• April 1 CDE Webinar Slides covering MB 20-05 & MB 20-04
• MB 20-05 - Family Fee Waiver
• Click here for template to communicate with families
• MB 20-04: COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements
• CDE:  Suspension of FY 19-20 Early Learning and Care Division (ELCD) Onsite Program Monitoring Reviews
• DSS-CCLD - STATEWIDE WAIVERS FOR LICENSING REQUIREMENTS DUE TO CORONAVIRUS DISEASE 2019 (COVID-19), AND PREVENTION, CONTAINMENT, AND MITIGATION MEASURES

RESOURCES:

• New Contractor’s and New Program Director’s Resources
• AP Best Practices & SAMPLES
• CDE Dedicated Page - Novel Coronavirus
• CDE Crisis Response Page
• Childcare is referenced as an essential need. 
• Template identifying being identified as an essential need 
• Link to Member Communications MEMBER ONLY
• Governor Newsom's Executive Orders
• Governor Newsom issues Executive Order N-33-20
• 4 April - Governor Signs Executive Order to Provide Expanded Access to Child Care for Essential Workers
• AB/SB 117.  SB 89 - Additional funding bill. Click here to see specific referenced statutes and regulation.
• California Department of Public Health -  Links to your local health service office
• Trustline Update
• Center for Disease Control 
• Free Educational Resources for Distance Learning from CDE
• 03/13/2020 - CDE Memo to the field - Early Learning and Care Program Guidance on the COVID-19 State of Emergency Situation
• The California Department of Education (CDE) is following the guidance of the California Department of Public Health and directives from the Administration. For the latest information, please go to https://www.cdph.ca.gov/Programs/OPA/Pages/New-Release-2020.aspx and https://www.cdph.ca.gov/Programs/CID/DCDC/Pages/Immunization/nCOV2019.aspx.
• ACT NOW:  03/13/2020 - Tell Congress to act now by passing legislation that includes paid sick leave, free testing and treatment for COVID-19, unemployment protections, nutrition assistance, and help for states.
• 03/14/2020 - CCDF Recovery Flexibilities  

• 03/12/2020 - CDE answers some of your questions
• Governor's Proclamation Declaring State of Emergency
• Department of Developmental Services Directive (looking to replicate for child care programs)
• Child Care Law Center Questions & Answers
• Federal "Families First Coronavirus Response Act."  
• Letter to Office of Child Care Administration for Children and Families seeking CCDF and state flexibility
• 03/11/2020 - Questions submitted to California Department of Education
• Here is a link to the State of California – Health and Human Services Agency – SUBJECT:  School Guidance on Novel Coronavirus or COVID-19
• California Department of Education Receives Special Federal Approval That Enables Districts to Feed Students During Coronavirus-Related Closure

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Management Bulletins and Information

For an archived listing of all Management Bulletins, please visit the CDE website.

CDE Webinars and Handouts

• April 1, 2020
  COVID-19 Guidance Webinar Slides
  
  
• August 16, 2019
  Subsidized Provider Information Report Technical Assistance Webinar

CDE Webinar Archive
Visit this page for the January 25, 2018 Webinar: Eligibility, Certification, Recertification and Notice of Action and the September 28, 2017 Webinar: Budget Act of 2017: Implementation of 12-month Eligibility- in partnership with CAPPA

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2020 - 21 Funding Terms and Conditions 

• 2020-21 Funding Terms & Conditions (FT&C's) posted

  Click here to see all.

  Click here to read 2020-21 FT&C Summary of Changes

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California Department of Social Services

Provider Information Notices (PINS)

• PIN 20-18-CCLD - Food and Drug Administration Safety Notice Regarding Hand Sanitizers Containing Methanol
• PIN 20-17-CCLD - Federal Relief Available to Licensees During the Coronavirus Disease 2019 (COVID-19) Emergency
• PIN 20-15-CCP- New state-wide guidance for providers regarding child to staff ratios.   
• PIN 20-12-CCP - Written directives for lead testing in child care centers will be delayed due to COVID-19
• PIN 20-11-CCP (Updated May 21, 2020) - COVID-19 Frequently Asked Questions (FAQ) for Child Care Licensees and Providers
• PIN 20-10-CCP - Announcing a New Mobile-Friendly Web Application to Find Child Care Services
• PIN 20-10-CCP-SP - TODOS LOS PROVEEDORES Y LICENCIATARIOS DE INSTALACIONES DE CUIDADO INFANTIL
• PIN 20-09-CCP - Everbridge Notifications Regarding Facility Status
• PIN 20-09-CCP-SP - Notificaciones De Everbridge Sobre El Estado De Las Instalaciones
• PIN 20-08-CCP - Notice Of Tele-Inspections For Pre-Licensing Inspections, Case Management Inspections, And Complaints
• PIN 20-08-CCP-SP - Aviso De Que Se Realizaran Teleinspecciones Para Las Inspecciones Previas Al Licenciamiento, Las Inspecciones Para La Administracion De Casos Y Las Investigaciones De Quejas
• PIN 20-06-CCP - Social and Physical Distancing Guidance and Healthy Practices for Child Care Facilities in Response to the Global Coronavirus (COVID-19) Pandemic Written in Collaboration with the California Department of Education
• PIN 20-06-CCP-SP - Guía De Distanciamiento Social Y Físico Y De Prácticas De Salud Para Las Instalaciones De Cuidado Infantil, Elaborada En Colaboración Con El Departamento De Educación De California En Respuesta A La Pandemia Global De Coronavirus (Covid-19)
• PIN 20-05-CCP - Informational Call Regarding Coronavirus Disease 2019 (COVID-19)
• PIN 20-05-CCP-SP - Teleconferencia Informativa Sobre La Enfermedad Del Coronavirus 2019 (COVID-19)
• PIN 20-04-CCP - Statewide Waivers for Licensing Requirements Due to Coronavirus Disease 2019 (COVID-19), and Prevention, Containment, and Mitigation Measures
• PIN 20-04-CCP-SP - Exenciones Estatales De Los Requisitos De Licenciamento Debido A La Enfermedad Por Coronavirus 2019 (COVID-19) Medidas De Prevencion, Contencion Y Mitigacion
• PIN 20-04-CCP-CH - 因 2019 年新冠病毒疾病 (COVID-19) 導致的執照要求全州豁免以及預防、控制和緩解措施
• PIN 20-03-CCP - Informational Call Regarding Coronavirus Disease 2019 (COVID-19)
• PIN 20-02-CCP - Coronavirus Information and Guidelines for Child Care Settings
• PIN 20-02-CCP - Información sobre el coronavirus y directrices para los entornos de cuidado infantil
• PIN 20-02-CCP - 托兒照顧設施的新型冠狀病毒信息和指南

• County Letter (May 21, 2020)
  CalFresh Emergency Allotments For June 2020

• County Letter (May 21, 2020)
  CalFresh Employment And Training: Federal Fiscal Year 2021 Annual Plan Submission Process

• County Letter (May 21, 2020)
  CalFresh Emergency Allotments For May 2020

• County Letter (May 18, 2020)
  CalFresh Temporary Waiver Of Quality Control (QC) Reviews For March, April, And May 2020 Due To Coronavirus Disease 2019 (COVID-19)

• County Letter (May 11, 2020)
  California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care: Immediate And Continuous Eligibility Policy As Pertains To The Coronavirus Disease (COVID-19 Or Novel Coronavirus)

• County Letter (May 7, 2020)
  Implementation Of Pandemic EBT (P-EBT)

• County Letter (May 5, 2020)
  CalWORKs Implementation Of Executive Order N-59-20 Regarding Exempting Pandemic Unemployment Compensation (PUC) From Consideration As Income In California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), Entrant Cash Assistance (ECA), And The Trafficking And Crime Victims Assistance Program (TCVAP)

• County Letter (May 4, 2020)
  California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), Entrant Cash Assistance (ECA), And The Trafficking And Crimes Victim Assistance Program (TCVAP) Implementation Of Executive Order N-59-20 Regarding Pregnancy Verification, In-Person Identity Verification, Interview, And Signature Requirements

• County Letter (May 4, 2020)
  California Work Opportunity And Responsibility To Kids (CalWORKs) Implementation Of Executive Order N-59-20 Regarding Diversion Services

• County Letter (May 4, 2020)
  Recipient Income And Eligibility Verification System Processes During COVID-19 Emergency Response Efforts

• County Letter (May 4, 2020)
  Coronavirus Disease 2019 (COVID-19 Or Novel Coronavirus) Guidance Related To On Going Child Care For At-Risk Populations

• County Letter (April 23, 2020)
  California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care And The Emergency Child Care Bridge For Foster Children (Bridge) Programs Guidance Regarding TrustLine Retroactive Payment Limits Due To The Statewide Outbreak Of Coronavirus Disease (COVID-19 Or Novel Coronavirus)

• County Letter (April 21, 2020)
  CalFresh Treatment Of Unemployment Assistance Under The Coronavirus Aid, Relief, And Economic Security (CARES) Act

• County Letter (April 20, 2020)
  May Is CalFresh Awareness Month

• County Letter (April 16, 2020)
  Implementation Of Home Safe Adult Protective Services (HSAPS) Program Individual Level Data Monthly Status Report HSAPS 19 (07/19)

• County Letter (April 16, 2020)
  California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care Waiving Family Fees Due To The Statewide Outbreak Of Coronavirus Disease (COVID-19 Or Novel Coronavirus)

• County Letter (April 16, 2020)
  Coronavirus Disease 2019 (COVID-19 Or Novel Coronavirus) Guidance On Collection Processes Through Tax Intercept And Repayment Agreements With Former California Work Opportunity And Responsibility To Kids (CalWORKs) And CalFresh Program Participants

• County Letter (April 15, 2020)
  Treatment Of Individual Rebates Under The Coronavirus Aid, Relief, And Economic Security (CARES) Act For CalFresh, California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), And The Trafficking And Crime Victims Assistance Program (TCVAP)

• 4/14: Implementation of Electronic Benefit Transfer (EBT) Online Purchasing

• 4/7: CalWORKs Home Visiting Program
• 4/2: CalFresh Emergency Allotments
• 4/2: Waiver of Rules to Support Timely Processing of Applications
• 3/31: Interim Housing and Homeless Program Guidance
• 3/30: Updated Attendance and Reporting Requirements for CalWORKs Stage One Child Care
• 3/30: CalWORKs Employment Services
• 3/27: CalFresh and CalWORKs Implementation Of Executive Order N-29-20
• 3/19: Interim Housing and Homeless Program Guidance
• 3/16: Tribal TANF COVID-19 Guidance
• 3/13: CalWORKs, CalFresh, Housing and Homelessness Programs, Refugee Cash Assistance/Refugee Support Services

Additional Resources

• ACEs Aware:
  • COVID-19 and Stress
  • A Message to California Health Care Providers About COVID-19 and Toxic Stress
• California Child Care Resource & Referral Network
• Child Care Employee Resources
  • Unemployment
  • CalFresh
  • Emergency Childcare Worker Signup
• Child Care Licensee Resources
  • Types of Cash Help for Providers During the Coronavirus Pandemic
  • Small Business Association (SBA)
  • Child Care Aware of America COVID-19 Flowchart
  • California Alternative Payment Program Association (CAPPA)
• COVID-19 Response Toolkit
  • Ready to Post Flyers
• Centers for Disease Control and Prevention
  • Interim US Guidance for Risk Assessment and Public Health Management of Persons with Potential Coronavirus Disease 2019 (COVID-19) Exposures: Geographic Risk and Contacts of Laboratory-confirmed Cases
• Coronavirus (COVID-19) in California
• Department of Public Health
  • Guidance Documents: Coronavirus Disease 2019 (COVID-19)
• Local Public Health Departments
  • Local County Public Health Department List
  • Local Health Department Communicable Disease Contact Information
• Emergency Medical Services Authority
  • Medical Health Operational Area Coordinator (MHOAC)
• New COVID-19 Guidance for K-12 Schools
• World Health Organization

Hot Topics

• The Department is available to support organizations with their emergency child care needs and to connect with community partners in the early learning and care profession so your staff can continue to provide critical services. To provide emergency temporary child care for essential workers, we recommend assessing the child care needs for your organization or community by taking the following survey: https://www.surveymonkey.com/r/FK56LW2
• Emergency blanket waivers can be found here. To request a waiver falling outside of the blanket, please contact your local regional office .
• Approved Emergency Child Care Waivers
• The Coronavirus (COVID-19) health emergency is a fluid situation with rapidly changing information and guidance. Please see https://covid19.ca.gov for an overview of the most up-to-date information.
• CDSS understands the impact the Novel Coronavirus has had on child care and the school systems. A temporary workforce may be needed in order to comply with staff to child ratios. If you are interested in working at a child care site, please click on the link below to complete a survey:
  https://www.surveymonkey.com/r/emergencychildcareworker As a reminder, all temporary and permanent employees should have a background clearance.
• Announcement: To reduce the spread of COVID-19, the Community Care Licensing Division is temporarily suspending all in-person orientations until further notice.

Also, in an effort to learn of facilities impacted by the Coronavirus, we urge child care providers to report to their local regional offices, any suspected Coronavirus exposure at their facilities. Please use the provided Unusual Incident Report forms: Child Care Centers, Family Child Care Homes.

See more DSS updates and information Here. 

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California Department of Education Resources

Find your EESD Regional Consultant  

Find your Fiscal Analyst

Past Training Handouts:

• 2019-20
• Alternative Payment Programs Reporting Essentials and Contract Changes (August 2019)
• Overview of Federal and State Requirements for Child Development Programs (December 2019)
• Audit Requirements for Child Development Program Contractors (December 2019)
• 2018-19
• Alternative Payment, CalWORKs Child Care and Family Child Care Home Education Network Contracts Review Guide (October 2018)
• Review Guide for Pilot Counties (October 2018)
• A look at the updated Review Guides (PPT from April 2019 Statewide Meetings)
• CDE Updates (PPT from April 2019 Statewide Meetings)
• 12-Month Eligibility (PPT from April 2019 Statewide Meetings)
• 2017-18
• Alternative Payment Programs Fiscal and Caseload Reports Child Development & Nutrition Fiscal Services, August 2017
• Program Requirements for Alternative Payment Programs
• 2016-17
• Governance and Administration Unit Informational Session (July 2016)
• Eligibility, Need and Family Size in Early Education and Support Division Programs (July 2016)
• Calculating Income
• Appendix A Adjusted Monthly Income: non-countable and total countable income
• Early Education And Support Division Updates (2016-17)
• Governance and Administration 101 (October 2016)
• Overview for New AP Staff
• Written Information for Parents and Providers
• Title 5 Issued Need Regs
• Title 5 Issued Eligibility Regs
• CDE Technical Assistance Reminders (March 2017)
• 2015-16
• Determining a Need Schedule for Set and Unpredictable Schedules  
• APMU Informational Session
• Let’s Take a Walk Through:Early Childhood Education (ECE) Competencies-based Self Assessment Toolkit –CompSAT
• 2014-15
• Alternative Payment Review Guide (September 2014)