Information on the Declared State of Emergency - Coronavirus - If you have questions for CDE or CDSS-CCLD that you want added, email. For CAPPA Member Best Practices, click here.
NEW OR UPCOMING
NEW! Management Bulletin 21-02: Guidance on Implementation of Program Quality Requirements during the COVID-19 Pandemic
Management Bulletin 21-01: COVID-19 Guidance regarding Local Planning Councils and California Resource and Referral Programs
This notice is to inform interested parties that pursuant to the requirements of Government Code section 11346.4(a), the 12-Month Eligibility Regulations have been posted to the CDE Proposed Rulemaking and Regulations web page and can be found at https://www.cde.ca.gov/re/lr/rr/calworks12monthelig.asp.
California Health and Human Services Agency (CHHS) Early Learning and Care Playbook website athttps://www.chhs.ca.gov/home/master-plan-for-early-learning-and-care/which provides information and links to tips, training, and other resources that will help providers and parents as they navigate the new guidance and requirements.
Management Bulletin 20-04a: COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements - Amendment
Executive Order 66-20 -allows for an additional 60 days for enrollment of essential workers. Please be aware at this time there are no additional dollars for these enrollments so please make sure to have enrollments budgeted for accordingly.
Paragraph 1 of Executive Order N-45-20 is withdrawn and superseded by the following text:
In order to facilitate the continued provision of child care during the COVID-19 outbreak, any provision in Articles 1 through 11, 12, 15.5 through 18, 20, and 21 of Chapter 2 of Part 6 of Division 1 of the Education Code and implementing regulations in Chapter 19 and 19.5 of Division 1 of Title 5, California Code of Regulations, that restricts a child care and development program impacted by COVID-19 from serving children of essential critical infrastructure workers, as described in the document posted at https://covid19.ca.gov/img/EssentialCriticalInfrastructureWorkers.pdf is suspended through June 30, 2020 (or, for families enrolled in non- CalWORKS early learning and care services, for 60 days following the date of the child’s enrollment pursuant to Paragraphs 2 and 3 of Executive Order N-47-20, whichever is longer), on the condition that services are provided consistent with an informal directive or bulletin issued by the State Superintendent of Public Instruction pursuant to SB 117 (Chapter 3, Statutes of 2020) and that costs associated with all services provided pursuant to the informal directive or bulletin are within the budget authority of the California Department of Education.
Additionally, family fees are extended for 60 days from the date of this order
Survey for Resource & Referral Agencies on COVID-19 Emergency Supplies:
Please visit the CDE COVID-19 Emergency Supplies web page at http://surveys2.cde.ca.gov/go/elcdcovidsupplies.asp to complete the survey.The CDE wants to take every opportunity for you to receive the health and safety supplies you need as soon as possible. Please complete the survey by Tuesday, May 26, 2020.
The Administration for Children and Families has released materials to help Lead Agencies understand the flexibilities in the CCDF law as they try to help meet the needs of families and communities in response to the spread of COVID-19. Options available to State, Territory, and Tribal Lead Agencies include:
Flexibility to change eligibility or priority criteria to permit uninterrupted child care
Flexibility to define income and set the income threshold for purposes of CCDF eligibility
Option to waive family co-payment requirements for families that meet criteria established by the Lead Agency – which may include, for example, families impacted by federal or state declared emergency situations
Option to use quality dollars to provide immediate assistance to impacted families, including families that do not participate in CCDF
States may also enact legislation or regulation in order to take advantage of these flexibilities. States may also need to submit a Plan amendment or waiver request to the Office of Child Care. Click here to access ACF’s full memo on CCDF flexibility during state or federal emergencies.
In addition, ACF has released a letter with updated resources and information about administrative relief strategies, as well as a list of FAQs about CCDF and COVID-19.
This notice is to inform interested parties that pursuant to the requirements of Government Code section 11346.4(a), the 12-Month Eligibility Regulations have been posted to the CDE Proposed Rulemaking and Regulations web page and can be found at https://www.cde.ca.gov/re/lr/rr/calworks12monthelig.asp.
September 11, 2020 Management Bulletin 20-17: Requirements for Distance Learning Plans, Program Quality, and Distance Learning Services for Direct Service Contractors
Survey for Resource & Referral Agencies on COVID-19 Emergency Supplies: In order to support Childcare Providers that are open during the COVID-19 pandemic, as well as those that plan to open, the CDE, ELCD is assessing the emergency supply needs of Childcare Providers. This survey is for Resourceand Referral Agencies supporting Childcare Providers currently open, or those that plan toreopen, during the COVID-19 Pandemic. Please visit the CDE COVID-19 Emergency Supplies web page at http://surveys2.cde.ca.gov/go/elcdcovidsupplies.asp to complete the survey.The CDE wants to take every opportunity for you to receive the health and safety supplies you need as soon as possible. Please complete the survey by Tuesday, May 26, 2020.
April 17, 2020 MB 20-08: COVID-19 Guidance to Procurements and Audits
April 14, 2020
Management Bulletin 20-07: COVID-19 Guidance to California Resource and Referral Programs and Local Planning Councils
April 14, 2020
Guidance for Providers Who Are Closed and Reimbursed Through a Subsidy Voucher According to Management Bulletin (MB) 20-04, Alternative Payment (AP) contractors have been authorized to reimburse, for 30 calendar days from the date of closure, center, family child care home, and license-exempt providers paid through a subsidy voucher/certificate. The ELCD COVID-19 Guidance and Resources web page at https://www.cde.ca.gov/sp/cd/re/elcdcovid19.asp has been updated to include Frequently Asked Questions (FAQs) regarding subsidy voucher payments and dual provider payments.
April 8, 2020 Management Bulletin 20-06:COVID-19 Guidance regarding Emergency Childcare Services for Essential Workers and At-Risk Populations
April 8, 2020
Deadlines Extended for CDD-801A and CDD-801B Reporting Due to the state-declared State of Emergency related to COVID-19, the deadline to submit the CDD-801A Monthly Child Care Population Report (CDD-801A) and CDD-801B Monthly Sample Report (CDD-801B) to the Child Development Management Information System (CDMIS) has been extended. Please see the tables below that identify the updated deadlines:
CDD-801A:
Report Month
Due Date
February 2020
May 20, 2020
March 2020
May 20, 2020
April 2020
May 20, 2020
CDD-801B:
Report Month
Due Date
January 2020
May 20, 2020
If you have any questions or concerns, please reach out to the CDMIS Support Office by email at [email protected].
March 26, 2020
Management Bulletin 20-05: COVID-19 Guidance: Temporary Waiver of Family Fees Attention: All Executive Officers and Program Directors of Early Learning and Care Programs Management Bulletin 20-05 notifies and provides guidance to state-subsidized early learning and care (ELC) programs that they must waive family fees following the enactment of Senate Bill 117. It is important to note that the fee waiver is not a permanent change to statute or regulation. Each requirement will apply until June 30, 2020, unless nullified or changed by the Legislature. As the situation evolves and more information is available, the CDE will issue additional guidance.
March 20, 2020
Management Bulletin 20-04:COVID-19 Guidance on Apportionment, Attendance, and Reporting Requirements Date: March 18, 2020 Expires: June 30, 2020 or unless rescinded sooner Authority: Senate Bill 117 (Chapter 3, Statutes of 2020) Attention: Executive Directors, and Program Directors of All Early Learning and Care Programs Purpose This Management Bulletin (MB) is to notify and provide guidance to state-subsidized early learning and care programs about updated apportionment, attendance, and reporting requirements after the enactment of Senate Bill (SB) 117. It is important to note that this is not a permanent change to statute or regulations. These requirements will apply until June 30, 2020, unless nullified or changed by the Legislature. As the situation evolves and more information is available, the California Department of Education (CDE) will issue additional guidance. The CDE encourages those that can safely provide care to do so, following state and local public health guidance in addition to guidance from the Centers for Disease Control and Prevention (CDC). Additionally, as needs evolve, the CDE will be reaching out to early learning and care contractors and programs to have them be part of the solution in addressing the needs of working families, in particular, the needs of low-income families and parents who are health workers, emergency response personnel, key governmental staff, and child care workers. Click here to see more on the policy, background, directive and resources.
March 20, 2020
Subject: Suspension of FY 19-20 Early Learning and Care Division (ELCD) Onsite Program Monitoring Reviews Dear ELCD Contractors: The priority of the Early Learning and Care Division (ELCD) is the health and safety of the children and families we serve as well as that of the staff in each of your programs. As part of health and safety measures to mitigate the novel Coronavirus (COVID-19), the ELCD is suspending onsite contract monitoring reviews until further notice. For the remainder of the fiscal year, reviews may be scheduled on an as needed basis. Contractors who are scheduled for a review will participate remotely from their locations and transmit documentation electronically. As state and health officials provide updated information about California's COVID-19 emergency, the ELCD will determine next steps and keep you informed of them. Please keep your ELCD Field Consultant informed as conditions at your agency change. Additionally, the ELCD has established a dedicated email address to receive public inquiries related to ELCD programs and emergency concerns. This e-mail address is [email protected]. When sending questions to the email address, please specify the program county in the subject line and/or the body of the email. This information is necessary to enable the ELCD to forward the questions to the appropriate office for a timely response. The CDE is monitoring COVID-19 situation and working closely with agency partners. Contractors are encouraged to follow California Department of Public Health recommendations. For more information visit https://www.cde.ca.gov/ls/he/hn/coronavirus.asp.
January 2, 2020 Management Bulletin 20-01:California State Preschool Program (CSPP) Free or Reduced-Price Meal Eligibility Criteria to Enroll Four-Year-Olds
CDE Webinar Archive Visit this page for the January 25, 2018 Webinar: Eligibility, Certification, Recertification and Notice of Action and the September 28, 2017 Webinar: Budget Act of 2017: Implementation of 12-month Eligibility- in partnership with CAPPA
PIN 20-18-CCLD - Food and Drug Administration Safety Notice Regarding Hand Sanitizers Containing Methanol
PIN 20-17-CCLD - Federal Relief Available to Licensees During the Coronavirus Disease 2019 (COVID-19) Emergency
PIN 20-15-CCP- New state-wide guidance for providers regarding child to staff ratios.
PIN 20-12-CCP - Written directives for lead testing in child care centers will be delayed due to COVID-19
PIN 20-11-CCP(Updated May 21, 2020) - COVID-19 Frequently Asked Questions (FAQ) for Child Care Licensees and Providers
PIN 20-10-CCP - Announcing a New Mobile-Friendly Web Application to Find Child Care Services
PIN 20-10-CCP-SP - TODOS LOS PROVEEDORES Y LICENCIATARIOS DE INSTALACIONES DE CUIDADO INFANTIL
PIN 20-09-CCP - Everbridge Notifications Regarding Facility Status
PIN 20-09-CCP-SP - Notificaciones De Everbridge Sobre El Estado De Las Instalaciones
PIN 20-08-CCP - Notice Of Tele-Inspections For Pre-Licensing Inspections, Case Management Inspections, And Complaints
PIN 20-08-CCP-SP - Aviso De Que Se Realizaran Teleinspecciones Para Las Inspecciones Previas Al Licenciamiento, Las Inspecciones Para La Administracion De Casos Y Las Investigaciones De Quejas
PIN 20-06-CCP - Social and Physical Distancing Guidance and Healthy Practices for Child Care Facilities in Response to the Global Coronavirus (COVID-19) Pandemic Written in Collaboration with the California Department of Education
PIN 20-06-CCP-SP - Guía De Distanciamiento Social Y Físico Y De Prácticas De Salud Para Las Instalaciones De Cuidado Infantil, Elaborada En Colaboración Con El Departamento De Educación De California En Respuesta A La Pandemia Global De Coronavirus (Covid-19)
PIN 20-05-CCP-SP - Teleconferencia Informativa Sobre La Enfermedad Del Coronavirus 2019 (COVID-19)
PIN 20-04-CCP - Statewide Waivers for Licensing Requirements Due to Coronavirus Disease 2019 (COVID-19), and Prevention, Containment, and Mitigation Measures
PIN 20-04-CCP-SP - Exenciones Estatales De Los Requisitos De Licenciamento Debido A La Enfermedad Por Coronavirus 2019 (COVID-19) Medidas De Prevencion, Contencion Y Mitigacion
County Letter (May 18, 2020) CalFresh Temporary Waiver Of Quality Control (QC) Reviews For March, April, And May 2020 Due To Coronavirus Disease 2019 (COVID-19)
County Letter (May 11, 2020) California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care: Immediate And Continuous Eligibility Policy As Pertains To The Coronavirus Disease (COVID-19 Or Novel Coronavirus)
County Letter (May 5, 2020) CalWORKs Implementation Of Executive Order N-59-20 Regarding Exempting Pandemic Unemployment Compensation (PUC) From Consideration As Income In California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), Entrant Cash Assistance (ECA), And The Trafficking And Crime Victims Assistance Program (TCVAP)
County Letter (May 4, 2020) California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), Entrant Cash Assistance (ECA), And The Trafficking And Crimes Victim Assistance Program (TCVAP) Implementation Of Executive Order N-59-20 Regarding Pregnancy Verification, In-Person Identity Verification, Interview, And Signature Requirements
County Letter (May 4, 2020) California Work Opportunity And Responsibility To Kids (CalWORKs) Implementation Of Executive Order N-59-20 Regarding Diversion Services
County Letter (May 4, 2020) Recipient Income And Eligibility Verification System Processes During COVID-19 Emergency Response Efforts
County Letter (May 4, 2020) Coronavirus Disease 2019 (COVID-19 Or Novel Coronavirus) Guidance Related To On Going Child Care For At-Risk Populations
County Letter (April 23, 2020) California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care And The Emergency Child Care Bridge For Foster Children (Bridge) Programs Guidance Regarding TrustLine Retroactive Payment Limits Due To The Statewide Outbreak Of Coronavirus Disease (COVID-19 Or Novel Coronavirus)
County Letter (April 21, 2020) CalFresh Treatment Of Unemployment Assistance Under The Coronavirus Aid, Relief, And Economic Security (CARES) Act
County Letter (April 16, 2020) Implementation Of Home Safe Adult Protective Services (HSAPS) Program Individual Level Data Monthly Status Report HSAPS 19 (07/19)
County Letter (April 16, 2020) California Work Opportunity And Responsibility To Kids (CalWORKs) Stage One Child Care Waiving Family Fees Due To The Statewide Outbreak Of Coronavirus Disease (COVID-19 Or Novel Coronavirus)
County Letter (April 16, 2020) Coronavirus Disease 2019 (COVID-19 Or Novel Coronavirus) Guidance On Collection Processes Through Tax Intercept And Repayment Agreements With Former California Work Opportunity And Responsibility To Kids (CalWORKs) And CalFresh Program Participants
County Letter (April 15, 2020) Treatment Of Individual Rebates Under The Coronavirus Aid, Relief, And Economic Security (CARES) Act For CalFresh, California Work Opportunity And Responsibility To Kids (CalWORKs), Refugee Cash Assistance (RCA), And The Trafficking And Crime Victims Assistance Program (TCVAP)
The Department is available to support organizations with their emergency child care needs and to connect with community partners in the early learning and care profession so your staff can continue to provide critical services. To provide emergency temporary child care for essential workers, we recommend assessing the child care needs for your organization or community by taking the following survey: https://www.surveymonkey.com/r/FK56LW2
Emergency blanket waivers can be found here. To request a waiver falling outside of the blanket, please contact your local regional office .
The Coronavirus (COVID-19) health emergency is a fluid situation with rapidly changing information and guidance. Please see https://covid19.ca.gov for an overview of the most up-to-date information.
CDSS understands the impact the Novel Coronavirus has had on child care and the school systems. A temporary workforce may be needed in order to comply with staff to child ratios. If you are interested in working at a child care site, please click on the link below to complete a survey: https://www.surveymonkey.com/r/emergencychildcareworker As a reminder, all temporary and permanent employees should have a background clearance.
Announcement: To reduce the spread of COVID-19, the Community Care Licensing Division is temporarily suspending all in-person orientations until further notice.
Also, in an effort to learn of facilities impacted by the Coronavirus, we urge child care providers to report to their local regional offices, any suspected Coronavirus exposure at their facilities. Please use the provided Unusual Incident Report forms: Child Care Centers, Family Child Care Homes.